Human Resource Manager NES, based in Iraq (f/m/d)

Based in Erbil, with frequent travels to all the NES sites of arche noVa (AN) activities, under the line management of the Head of NES Response, the HR Manager will contribute to the definition and implementation of the mission’s objectives and ensure the HR capacity required, sizing and improving people capabilities, contribution and active participation in order to achieve missions’ goals effectively, according to AN human resources vision and policies.

Objective 1: Design the HR part of the mission strategy and oversee its associated action plan:

• Draft, revise, and implement the HR part of the mission operational strategy in compliance with AN's policies and mandate.
• Translate the HR strategy into action plans for the mission as a whole.
• Advise the Head of NES Response during a major reorganisation of the mission’s human resources
• Produce, compile, and analyse standard HR indicators for the mission; where necessary, creates HR-specific KPI.
• Be responsible for evaluating, mitigating, and dealing with the budgetary impact
• HR Manpower planning for the mission and foresee for the next year  

Objective 2: Roll out Standards, and contribute to AN's Expertise and Accountability in his/her scope of responsibility:

• Be responsible for the deployment and monitoring of the quality of all AN's HR policies, processes, and tools in his/her mission.
• Be responsible for drafting, updating, and enforcing the mission HR framework documents (HR Policy for National Staff, disciplinary framework, etc.).
• Assist and supervise technically his/her team with the adaptation and contextualization of HR frameworks
• Be responsible for the legal and regulatory monitoring of the entire process and procedures

Objective 3: Operational Implementation of Human Resources

• Strengthening and improving the Human Resource system covering the Erbil coordination office
• Strengthening and improving the Human Resource system in Hassake, Raqqa and Deir Ez Zor field offices and ensuring its smooth implementation by conducting regular visits to field offices in North East Syria (NES)
• Managing employment contracts in close cooperation with Headquarters (HQ) and Head of NES Response (HoM) in accordance with Syrian labor law
• Harmonising the HR policies and procedures, compensation, and benefits with AN Iraq mission
• Ensure a good communication flow between the 4 offices
• Overseeing and supporting end-to-end recruitments with a strong focus on gender balance in close cooperation with the Head of NES Response, the Head of Program (HoP), and relevant colleagues, including support for drafting the job descriptions
• Developing & implementing an induction plan for new local staff
• Providing advice to the Head of NES Response in administrative and HR terms
• Keep track of the Erbil-based staff leave balance and attendance sheets
• Prepare and submit the monthly payroll to the finance for salary disbursement
• Oversea/review the monthly payroll system for the Hasaake, Raqqa and Deir ez Zor offices  

Objective 4: Oversee the mission performance management and capacity development systems

• Ensuring with the HR team and the managers the effective performance management system in the mission and overseeing the exercise of annual performance appraisal activity.
• Identify the areas of improvement for the staff, identify the training needs, and prepare the training plan for the mission with the support of the HR coordinator
• Developing in close cooperation with the Head of NES Response and HoP local staff capacity building plans, organizing and conducting training, including training on relevant policies of the organization and ensuring its full implementation

Objective 5: HR Compliance and Reporting Mechanism

• Supporting the mission in improving its internal complaints mechanism; providing training and awareness-raising sessions
• Ensure the code of conduct and institutional policies are put in place and well respected by the staff within the mission
• Ensure HR teams in the field are compliant with HR policies and procedures, do regular spot/internal check

Objective 6: Organisational design and development

• Supporting the Head of the NES response and HoP in terms of staff planning and developing organisation structure as per programme needs; keeping the mission organogram updated and indicating communications flows
• Providing regular reports on HR development progress, challenges, and plans to the head of NES response

Others:

• Any additional task assigned by the supervisor