Interim Head of Mission Myanmar (f/m/d)

The duties include, but are not limited to the following: 

General duties, networking and security

• In cooperation with HQ, define and further develop a strategy to downsize our structure by the end of 2026 taking into consideration the specific Myanmar context 
• Coordinate the general management of the mission and, in close coordination with HQ, the further development of the organizational structure.
• Foster a positive and accountable work environment, ensuring safeguarding of arche nova’s assets and interests, and protection from loss arising from fraud, waste, weak administration and poor value for money.
• Represent AN (in person if allowed or online) with authorities, local and international NGOs, partners, forums, humanitarian clusters and project stakeholders.
• Ensure active participation of AN (in person if allowed or online) in relevant technical working groups, humanitarian cluster and forum meetings, delegating where appropriate. 
• In collaboration with the Security Advisor and the Security Focal points monitor the programme implementation environment, including security, political, development and personnel issues that may affect implementation of the projects, and provide updates to the DM, the Teamlead Asia and Head of International Programs in a timely manner.
• Ensure promotion of arche nova’s work through presentations, productions and dissemination of relevant visibility materials, tools and publications promoting arche nova best practices.
• Maintain regular communication with all relevant positions at HQ level.
• Ensure safeguarding of AN’s assets and interests and protect from loss arising from fraud, waste, weak administration and poor value for money
• Guarantee the correct, efficient, and effective use of logistical, financial and human resources

Financial Management and Compliance

• Ensure & control overall finance, procurements, and administration procedures in accordance to the AN Authority Matrix, AN Procedures and Policies and donors’ requirements Overall controlling and monitoring of the Myanmar project and programme budgets
• Ensuring that the AN authority matrix is implemented correctly 
• Main approver/signatory for all bank and cash transactions (e.g. payments, transfers, removal/adding of signatories, and other high level financial transactions).
• Signatory of all contracts (e.g. employment, consultancies, contractors, PCAs, etc.), 
• Ensure compliance with AN, donor and governmental rules and regulations. 
• In collaboration with HQ and SMT contribute to the development of policy, guidelines, templates, SOPs and other management documents.

Programme and Partner Management

• Provide overall oversight to ensure quality management of grants and projects according to AN’s rules, policies and donor’s requirements, in close coordination with SMT.
• In close collaboration with the SMT supervise and provide overall support and guidance to AN staff, including on identifying capacity strengthening, training and mentoring needs and opportunities.
• Provide overall oversight on local partner management, working closely with HoP, HoFA and O&TA to achieve set project objectives, and ensure compliance, good financial management, and organizational strengthening.
• Where appropriate and feasible visit to project sites for monitoring purposes.
• Actively participate (in person if allowed or online) in relevant project steering committees, consortium meetings and other relevant meetings as required.
• Ensure quality and timely communication and reporting with all relevant stakeholders such as donors, partners, authorities.
• Maintain existing partnerships
• Identify new funding opportunities and new occasions for technical partnerships with different stakeholders such as NGOs, Civil Society Organizations (CSO), Companies, in coordination with SMT.
• In close collaboration with the SMT guide and support the team to develop project ideas and formulate new project proposals.
• Ensure mainstreaming of relevant themes and strategic thinking and planning.
• Ensure innovative approaches are included in existing and future programmes in order to increase positive impact on the target groups.

Human Resources, Administration and Capacity Building 

• Overall Management of the team including being the lead for any disciplinary procedures of AN staff (e.g. issuance of warnings, terminations, suspensions, etc.), in close coordination with SMT and HR and Operation Officer.
• Ensure that internal review and exchange meetings are regularly conducted and documented
• Oversee knowledge management systems and respective documentation
• Direct line management and support for capacity strengthening and performance evaluations of SMT members: HoFA, HoP and O&TA.
• In close collaboration with SMT and HR oversee HR process and documents.
• In close collaboration with HR ensure that recruitment process is carried out in a timely and adequate manner, consistent with AN policy and according to Government guidelines.
• Facilitate and oversee capacity building, in-service training sessions, on-the-job training and mentoring support.
• In cooperation with the Government Relations & Operation Manager follow up the process to obtain legal documents (renewal of Registration and MoU) allowing AN to operate in the country.