Head of Mission Iraq and North-East Syria (f/m/d)

The responsibilities of the Head of Mission Iraq and North-East Syria include the overall operational, human resources and financial management of the entire structure of the mission Iraq and North-East Syria. The responsibility also includes fundraising as well as communication and representation of arche noVa e.V. towards relevant authorities and other stakeholders.

General

• Coordinate the general management of the Iraq and North-East Syria office and, in close coordination with headquarters (HQ), the further development of the organisa-tional structure
• Ensure all relevant and required reporting for authorities in KRI and Federal Iraq
• Ensure that all operations are in line with laws of KRI and Federal Iraq
• Development and implementation of AN Iraq and North-East Syria mission strategy in collaboration with the HQ in Germany and Senior Management Team
• Ensure good collaboration with local and international partners, local authorities and all key stakeholders
• Ensure continuous conducive relations with donors and identification of new funding opportunities and occasions for technical partnerships
• Ensure AN is represented in technical working groups in relevant sector clusters, en-sure meaningful participation in advisory boards, steering committees, NGO consortia and other relevant meetings for Iraq and Syria if applicable
• Ensure quality and timely communication and reporting with all relevant stakeholders.
• Ensure safeguarding of AN’s assets and interests and protect from loss arising from fraud, waste, weak administration and poor value for money
• Guarantee the correct, efficient, and effective use of logistical, financial and human re-sources
• In collaboration with the HQ Global Security Advisor and the Security Focal points mon-itor the programme implementation environment, including security, political, develop-ment and personnel issues that may affect implementation of the projects, and provide updates to the Desk Managers (DM) and Head of International Programs in a timely manner
• Close collaboration with and regular reporting to the different relevant departments at HQ level
• Conduct rapid assessments and monitoring of onset crises and disasters in Iraq and North-East Syria, when necessary
• Ensure promotion of arche noVa’s work through presentations, productions and dis-semination of relevant visibility materials, tools and publications promoting arche noVa best practices
• Fostering a positive and accountable work environment, as well as empowering and encouraging staff to take initiative
• All other responsibilities are supplemented by Iraq (Federal and KRI)

Programmes, Partner and Grants Management

• Oversee the quality management of all grants and programs for the response in North-East Syria, in compliance to AN’s procedures and policies as well as donors’ requirements and in close cooperation with the Head of Programmes
• Ensure innovative approaches are included in existing and future programs, in order to increase positive impact on projects in close cooperation with the Head of Programmes
• Strengthen collaborations with partners and beneficiaries by providing input in terms of programming to the partners in close cooperation with the Head of Programmes
• Create opportunities for networking with other NGOs aimed at identifying partnership opportunities
• Working closely with Head of Programmes to achieve set project objectives, and en-sure compliance, good financial management, and organizational strengthening
• Ensure adequacy of processes of external research, evaluations and audits
• Ensure mainstreaming of relevant themes and strategic thinking and planning
• Where appropriate and feasible visit project sites for monitoring purposes
• In close collaboration with the SMT guide and support the team to develop project ide-as and formulate new project proposals in close collaboration with the Head of Programmes
• Ensure mainstreaming of relevant themes and strategic thinking / planning

HR, Administration and Capacity Building

• Overseeing the HR management: development of program staff structures, recruitment, performance monitoring, capacity building (including being the lead for any disciplinary procedures of AN staff, i.e. issuance of warnings, terminations, suspensions, etc.)
• Supervise and provide overall support and guidance to AN staff, including on identifying capacity building, training and mentoring needs and opportunities together with HR
• Ensure & control overall finance, procurements, and administration procedures in ac-cordance to the AN Authority Matrix, AN Procedures and Policies and donors’ requirements
• Ensure that HR, procurements and administrative procedures are harmonized with the AN Iraqi mission and for staff based in KRI in accordance with national laws
• Coordinate between partners in different countries or contexts in order to create syner-gies between structures, if applicable
• Ensure that internal review and exchange meetings are regularly conducted and docu-mented
• Oversee knowledge management systems and respective documentation
• Direct line management and support for capacity strengthening and performance eval-uations of SMT members: Head of Program, Head of Finance, Human Resource Manager

Financial Management and Compliance

• Overall controlling and monitoring of the Iraqi and North-East Syrian budget
• Ensuring that the AN authority matrix is implemented correctly
• Main approver/signatory for all bank and cash transactions (i.e. payments, transfers, removal/ adding of signatories, and other high level financial transactions)
• Signatory of all contracts (i.e. employment, consultancies, contractors, PAs, etc.).
• Ensure compliance with AN, donor and governmental rules and regulations

In collaboration with HQ Senior Management Team (SMT), contribute to the development of policy, guidelines, templates, SOPs and other management documents